Meeting
Rooms
We are
connected
Located at the impressive site of Harwell Campus, our spacious meeting rooms and conference spaces can be fully-equipped for whatever event you’re planning. Friendly staff are always on-hand with whatever you need to make your meeting as seamless as possible – whether that’s full presentation facilities or simply a cup of coffee – you can rest-assured knowing that your event is in safe and capable hands.
Together
we are connected
Located at the impressive site of Harwell Campus, our meeting rooms and conference spaces can be fully-equipped for whatever gathering you’re planning. Friendly staff are always on-hand with whatever you need to make your meeting as seamless as possible – whether that’s full presentation facilities or simply a cup of coffee.
Small Meeting Room
£95 half day / £165 full day + VAT
- AV equipment
- Large screen
- Voice sensitive camera detection
- Flipchart
- Wi-Fi access
- Unlimited tea, coffee & water
Seating layout: Boardroom
Medium Meeting Room
£140 half day / £200 full day + VAT
- AV equipment
- Large screen
- Voice sensitive camera detection
- Flipchart
- Wi-Fi access
- Unlimited tea, coffee & water
Seating layout: Boardroom
Boardroom
£170 half day / £230 full day + VAT
- AV equipment
- Large screen
- Voice sensitive camera detection
- Flipchart
- Wi-Fi access
- Unlimited tea, coffee & water
- Air conditioning
Seating layout: Boardroom
Discounted rates apply to customers based on the Harwell Campus and Harwell Innovation Centre.
Our meeting space
Our full-service meeting and conference rooms give the best first impression. They can be booked by the hour or, for longer meetings, a full or half day booking is the most cost-effective way to hire space.
Tea, coffee and catering available at an additional cost.
*Half-Day rate is from 8:30 am to 12pm or 1pm to 5pm. **Full-Day rate is from 8:30 am to 5pm.
Additional charges will be made for meetings that run outside these hours.
Discounted rates apply to customers based on the Harwell Campus and Harwell Innovation Centre.
Want to book a meeting room?
Want to book a meeting room?
MAKE THE RIGHT IMPRESSION,
FIRST AND EVERY TIME
FAQs
How much does it cost to hire a meeting room at Harwell?
There are three rooms. The Small Meeting Room (up to 4 people) is £95 half day or £165 full day. The Medium Meeting Room (up to 8) is £140 half day or £200 full day. The Boardroom (up to 18) is £170 half day or £230 full day. All prices are plus VAT, and discounts apply for Harwell licence holders.
What is included with a meeting room?
Every room includes AV equipment, a large screen, voice-sensitive camera detection, a flipchart, WiFi access, and unlimited tea, coffee and water. The Boardroom also has air conditioning.
How many people do the rooms seat?
The Small Meeting Room seats 4, the Medium Meeting Room seats 8, and the Boardroom seats 18. Rooms are set up in a boardroom layout as standard. If you need a different set-up for your event, contact the team to discuss options.
Can I book a room by the hour?
No, rooms cannot be booked by the hour. They're available on a half-day or full-day basis, which is the most cost-effective option for longer meetings.
What times do the half-day and full-day bookings cover?
A half day runs from 8:30am to 12pm, or from 1pm to 5pm. A full day runs from 8:30am to 5pm. Additional charges apply for meetings that run outside these hours.
Is catering available?
Tea, coffee and water are included with every booking. Additional catering can be arranged at an extra cost. Let the team know your requirements when you book.
Do you have facilities for larger meetings or presentations?
The Boardroom is our largest single space, seating up to 18 in a boardroom layout, or up to 30 in a conferencing format, with AV equipment, a large screen, voice-sensitive camera detection and air conditioning. For bigger events, contact the team to discuss what can be arranged.
Can I hire the rooms as a training or event venue?
Yes. The meeting and conference rooms work well as a venue for training days, workshops, interviews, pitches and business events, with AV equipment, WiFi, refreshments and free on-site parking.
Do Harwell customers get a discount on meeting rooms?
Yes. Discounted rates apply to customers based on Harwell Campus and at Harwell Innovation Centre.
Can businesses from outside the centre hire the meeting rooms?
Yes, the meeting rooms are available to hire by external businesses as well as centre customers.
Is parking available for meeting room guests?
Yes, the centre has free on-site parking that your meeting guests can use.
How do I check availability and book?
Use the Check Availability form on the meeting rooms page or call the team on 01235 838 500. Let them know your preferred date and time and they will confirm availability and pricing or suggest an alternative room.
Where are the meeting rooms?
Building 173, Curie Avenue, Harwell, Didcot, Oxfordshire, OX11 0QG, on Harwell Campus, near Didcot Parkway and Oxford.
